Office & management
Management Assistant
- Employment
- 40 hours a week
- Amsterdam · office
The organisational hub of CPI. You support our Founder & CEO and General Manager, prepare international trade fairs and meetings down to the detail, and keep the office, the team, our visitors and events running smoothly.
In our compact team of around ten people we support each other broadly, there is no separate sales or HR team, so your overview and drive make the difference every day. The emphasis is on organising, preparing, coordinating and following up; strategy, negotiations and final responsibility stay with management.
What you'll do
- Manage the business calendars of the Founder & CEO and General Manager
- Prepare meetings: documents, a clear agenda, and follow-up on actions and deadlines
- Organise international trade fairs and business trips from A to Z
- Research attendee lists and map interesting publishers, societies, partners and prospects
- Run the general mailboxes and route questions to the right colleague
- Keep the office running and welcome visitors, makers and partners
- Organise events with the team, writing camps, client events, team outings
- Manage merchandise and client gifts
- Support HR administration: leave overview, sick reports, onboarding and offboarding
- Keep working agreements and checklists up to date in Microsoft 365 and SharePoint
Who you are
- Vocational or higher professional level, ideally 2+ years as a management, executive or event assistant or office coordinator
- Energetic and representative, you love being the spider in the web
- Proactive and independent, with a strong sense of overview and priorities
- Service-minded, but clear and firm about deadlines
- Discreet and reliable with confidential information
- Excellent Dutch and English; strong in Microsoft 365
- Happy to work from the office, and occasionally outside office hours for an event or writing camp
What we offer
- A varied, visible role at the heart of the company, working directly with the Founder & CEO and General Manager
- Room to grow in management support, events and office operations
- An informal, professional team with music as the common thread
- A salary that fits the role and your experience, training, a bike and sports plan, and a pension scheme after two years
- 40 hours a week, mainly at our Amsterdam office; some working from home by agreement
- A 7-month contract with a view to a permanent position
Your next step
Send your application
You are applying for Management Assistant
Tell us what draws you to CPI and what you would bring to the team in your cover letter. Add your CV and cover letter as PDFs, and include your contact details.
CPI is an equal-opportunity employer: every qualified candidate is considered, whatever their background, gender, age, religion or disability.